Automate Contact Creation in Monday with Mautic & n8n

Opening Problem Statement ⚙️

Meet Sarah, a busy marketing manager handling multiple lead generation campaigns using Mautic. Every time a new lead is created in Mautic, Sarah spends precious time manually copying their contact details into her Monday.com board to track interactions and assignments. This manual task is repetitive and error-prone, costing her at least 3 hours a week that could be spent on strategic work instead. Errors in data entry cause miscommunications between sales and marketing teams, leading to missed follow-ups and lost business opportunities.

Sarah’s specific challenge is keeping her Monday.com boards up-to-date with new leads from Mautic without extra overhead. She needs a reliable way to automate this data synchronization immediately as new contacts appear, eliminating manual steps and preventing human errors.

What This Automation Does 🔌

This n8n workflow seamlessly transfers newly created contacts in Mautic into Monday.com as new items on a designated board. Here’s what happens when this automation runs:

• It triggers instantly when a new contact is saved in Mautic using the Mautic Trigger node.
• Extracts the contact’s first name, last name, and email from the Mautic data payload.
• Creates a new item in Monday.com under a specified board and group using the Monday.com node.
• Populates the Monday.com item name with the full contact name.
• Sets the email column in Monday.com with the contact’s email for easy reference.

This automation saves Sarah at least 3 hours weekly by eliminating manual data input. It reduces errors by directly syncing from the source system, ensuring marketing and sales teams see accurate and timely contact information.

Prerequisites ⚙️

• n8n Account – to build and run the workflow.
• Mautic API Credentials 🔐 – to connect n8n with Mautic for triggers.
• Monday.com API Credentials 🔐 – to create items in Monday boards.
• Existing Monday.com Board and Group 📊 – where contacts will be added as items.

If you prefer self-hosting n8n, you can check options like Hostinger to run your automation securely and reliably.

Step-by-Step Guide to Automate Contact Creation ✏️

Step 1: Connect Mautic with n8n using Mautic Trigger Node

In n8n, add a Mautic Trigger node:

• Click + Add Node → Search and select Mautic Trigger.
• Configure the node by selecting the event mautic.lead_post_save_new, which detects new leads saved in Mautic.
• Add your saved Mautic API credentials.
• After saving, you will get a webhook URL. Ensure this webhook is configured in your Mautic instance to send lead data on creation.
• Test the webhook by creating a new contact in Mautic and confirming the trigger fires in n8n.

Outcome: n8n listens for new contacts from Mautic in real-time.

Common mistake: Forgetting to set up the webhook URL in Mautic or incorrect API credentials will prevent triggers.

Step 2: Extract Contact Details and Prepare Monday.com Item

This happens automatically inside the Monday.com node by referencing fields from the Mautic trigger node.

Use the expression editor in the Monday.com node’s name field to combine the first and last names:

={{$node["On created contact"].json["mautic.lead_post_save_new"][0]["contact"]["fields"]["core"]["firstname"]["value"]}} {{$node["On created contact"].json["mautic.lead_post_save_new"][0]["contact"]["fields"]["core"]["lastname"]["value"]}}

Similarly, set the email column value using JSON with this expression:

= {
  "email": {
    "email": "{{$node["On created contact"].json["mautic.lead_post_save_new"][0]["contact"]["fields"]["core"]["email"]["value"]}}",
    "text" : "{{$node["On created contact"].json["mautic.lead_post_save_new"][0]["contact"]["fields"]["core"]["email"]["value"]}}"
  }
}

This mapping ensures the Monday.com item has the contact’s name and email correctly assigned.

Outcome: A new item is ready to be created with personalized fields.

Common mistake: Not updating the boardId or groupId fields will cause the item creation to fail.

Step 3: Add Monday.com Node and Connect to Your Board

Add a Monday.com node:

• Click + Add Node → Search Monday.com → Select.
• Configure it with your Monday.com API credentials.
• Set the resource to boardItem and operation to create.
• Enter your board’s ID and group ID (like 3461879764 and topics respectively), where items will be created.
• Map the item name and column values using expressions from the previous step.

Outcome: Every new contact in Mautic results in an item created in Monday.com.

Common mistake: Using wrong or expired API keys, or incorrect board/group IDs.

Step 4: Link Nodes and Activate Workflow

Connect the output of Mautic Trigger node to Monday.com node’s input.

Save and activate the workflow in n8n to run automatically.

Test by creating a new contact in Mautic and check Monday.com for the corresponding item.

Step 5: Optional – Read the Sticky Note for Adding More Fields

The workflow includes a Sticky Note node with instructions to customize adding more columns in Monday.

Click the node and follow the community discussions to extend field mapping as needed.

Customizations ✏️

• Add More Contact Fields: In the Create item Monday.com node, update columnValues JSON to add phone, company, or custom fields by pulling data from Mautic JSON similarly.
• Change Board or Group: Modify boardId and groupId in the Monday.com node to target different boards or groups for other projects.
• Trigger on Other Mautic Events: Switch Mautic Trigger node’s event to track contact updates or deletes by changing event types in the node.
• Add Additional Item Columns: Use Monday.com’s API docs to add statuses, dates, or dropdowns and map them via JSON in the Create item node.

Troubleshooting 🔧

Problem: “Webhook didn’t receive data”

Cause: The webhook URL from the Mautic Trigger node is not set in Mautic’s webhook or there’s a network/firewall issue blocking calls.

Solution: Double-check the webhook URL in Mautic’s webhook settings, ensure your n8n instance is publicly accessible, and test network connectivity.

Problem: “Monday.com API error: Invalid board ID”

Cause: The board ID or group ID specified in the Monday.com node is incorrect or has moved.

Solution: Verify the board and group IDs in Monday.com by opening your target board and looking at the URL or API. Update the node parameters accordingly.

Pre-Production Checklist ✅

• Verify the webhook URL triggers correctly in Mautic by creating test leads.
• Ensure Monday.com board and group IDs are correct and accessible with provided API tokens.
• Check API credentials for validity and permissions in both Mautic and Monday.com.
• Test the full workflow with sample contacts before going live.
• Backup your workflows and export settings before deployment.

Deployment Guide

Turn on the workflow by activating it in n8n’s interface. The automation will run continuously, responding to new contacts created in Mautic in real-time.

Regularly monitor the executions for errors via n8n’s execution list and logs. Adjust API credentials or node configurations if needed whenever Monday.com board structure or Mautic changes.

FAQs

Can I use this workflow with another CRM instead of Mautic?

Yes, but you will need a trigger node compatible with your CRM and adjust the data mapping accordingly in the Monday.com node.

Does creating many contacts affect my Monday.com API limits?

High volume can reach API rate limits depending on your Monday.com plan. Monitor usage and consider batching or throttling triggers if needed.

Is my data secure in this automation?

Data security depends on your n8n hosting environment and API credential protection. Use secure self-hosting or trusted cloud providers and limit API permissions for safety.

Conclusion

By setting up this n8n workflow, you have automated the process of adding newly created Mautic contacts into Monday.com, eliminating manual data entry errors and saving valuable time. Sarah can now focus her efforts on campaign strategies rather than routine data sync.

This efficient integration handles contact creation smoothly, saving an estimated 3 hours weekly and reducing the risk of missed leads. For next steps, consider automating follow-up emails, adding SMS notifications, or building dashboards that reflect contact status updates in real-time.

Your journey towards smarter, leaner marketing operations starts here—one workflow at a time!